Job Trade Scheduler/Coordinator, Bundall

About IES Property Group

We are a well-established property maintenance business providing reliable, high-quality services across residential, commercial, and strata properties. Due to continued growth, we are seeking an organised, skilled and proactive Administrator/Scheduler to support our operations and ensure smooth day-to-day office functions.

Reporting to the Operations Manager, this role is critical to keeping jobs scheduled, clients informed, and technicians supported. You will be the central point of contact between customers, trades, and management.

• Answer and manage incoming calls, emails, and service requests

• Schedule and coordinate maintenance jobs and tradespeople

• Prepare work orders, purchase orders, and job documentation

• Liaise with property managers, tenants, suppliers, and contractors

• Assist with preparing jobs for invoicing, timesheets, and general accounts support

• Follow up on outstanding jobs and ensure service completion

• General office administration and support duties

• Previous experience in administration (Experience in Property Management and/or construction experience highly regarded)

• Minimum 1-2 years of administration experience is required

• Strong organisational skills with the ability to prioritise tasks

• Excellent communication and customer service skills

• High attention to detail and accuracy

• Confident using office systems and job management software

• Ability to work independently and as part of a team

• Professional phone manner and positive attitude

• Australian work rights are required for this position

• Stable role within a growing business

• Supportive team environment

• Training and development opportunities

• Competitive salary based on experience

• Opportunity to grow with the company